This policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore, the way this website processes, stores and protects user data and information will also be detailed within this policy.
This website and its owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website complies with all California Consumer Privacy Act (CCPA) & The General Data Protection Regulation (GDPR) and requirements for user privacy.
The data controller is the natural or legal person, public authority, service or other body that, individually or together with others, determines the purposes and means of processing personal data. This position also deals with safety profiles.
With regards to this website, the data controller is: Epix AI Ltd., and for any clarification or exercise of the rights of the user he can be contacted at the following email address: email@example.com
DATA PROCESSING LOCATION
The processing of data, generated by the use of the services provided by Epix.AI through the web portal, takes place at Webflow.
WHAT ARE COOKIES?
Cookies are small files saved to the user’s computer’s hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.
We use anonymous session cookies (short-term cookies that disappear when you close your browser) to help you navigate the website and make the most of the features.
Should users wish to deny the use and saving of cookies from this website onto their computer’s hard drive, they should take necessary steps within their web browser’s security settings to block all cookies from this website and its external serving vendors.
A cookie consists of a reduced set of data transferred from a web server to the user’s browser and it can only be read by the server that made the transfer. This is not executable code and does not transmit viruses.
Cookies do not record any personal information and any identifiable information will not be stored. If you want, you can prevent the saving of some or all cookies. However, in this case, the use of the website and the offered services could be compromised. To proceed without changing the options related to cookies, simply continue browsing.
There are many technologies used to store information on the user’s computer, which are then collected by the websites. Among these, the best known and used one is based on HTML cookies. They are used for navigation and to facilitate the access and use of the website to the user. They are necessary for the transmission of communications on the electronic network and for the supplier, to provide the service requested by the customer.
The settings to manage or deactivate cookies may vary depending on the used internet browser. In any case, the user can manage or request the general deactivation or cancellation of cookies, modifying the settings of his internet browser. This deactivation can slow down or prevent access to some parts of the website.
The use of technical cookies allows the safe and efficient use of the website.
From the duration point of view, it is possible to identify the temporary session cookies, which are deleted automatically at the end of the browsing session and are used to identify the user and thus avoid logging into each visited page, and permanent ones, which remain active in the PC until expiry or cancellation by the user.
Session cookies may be installed in order to allow the access and the continuity of operations in the reserved area of the platform as an authenticated user.
They are not permanently stored, but only for the duration of the navigation, until the browser is closed, and disappear when the browser is closed. Their use is strictly limited to the transmission of session identifiers, consisting of random numbers generated by the server and needed to allow the safe and efficient browsing of the website.
Depending on the provenance, it’s possible to identify the cookies that are sent to the browser directly from the website that the user is browsing and those owned by third parties, sent to the computer from other websites and not from the one that the user is browsing.
Permanent cookies are often third-party cookies.
The majority of third-party cookies consists of tracking cookies, used to identify online behaviour, understand the interests and then customize the advertising proposals for users.
Third-party analytical cookies may be installed. They are sent from the domains of the aforementioned third parties that are external to the website.
The third-party analytical cookies are used to provide information about the behaviour of users on EPIX.AI’s platform and mobile app. The detection is anonymous, in order to monitor the performance and improve the usability of the website. The third-party profiling cookies are used to create users’ profiles, in order to propose advertising messages that follow the choices expressed by the users.
The use of these cookies is governed by the rules set by the third parties themselves, therefore, users are invited to read the privacy policies and the indications to manage or disable the cookies, that are published on the related web pages.
Profiling cookies are used to create profiles related to the user and they are used in order to send advertising messages that follow the preferences expressed by the user when surfing the net.
When these types of cookies are used, the user must give explicit consent.
DATA PROCESSING MODE
The processing of personal data is fulfilled mainly using electronic procedures and supports (database, backend application, etc.) for the time strictly necessary to achieve the purposes for which the data are collected and, in any case, in accordance with the principles of lawfulness, correctness, non-excess and relevance considered by the current privacy legislation.
This website uses log files where it keeps information collected in an automated manner during users’ browses. The information collected could be the following:
The aforementioned information is processed in an automated way and collected in an exclusively aggregated way, in order to verify the correct operation of the website, and for security reasons. This information will be processed according to the legitimate interests of the data controller.
For security purposes (email spam filters, firewalls, virus and malware detection), the automatically recorded data may possibly also include personal data such as the IP address, which could be used, in accordance with applicable laws, in order to block attempts to damage the website itself or to damage other users, or in any case of harmful or criminal activities. Such data is never used for the identification or profiling of the user, but only for the protection of the website and its users. This information will be processed according to the legitimate interests of the data controller.
The data received by Epix.AI will be used exclusively for the provision of the service and only for the time needed to provide the service.
PURPOSES OF DATA PROCESSING
The personal data of the users, collected through the registration to the platform, are used to guarantee a correct association between the controller and the user, and to offer trust and transparency to the users of the platform.
Data collected by the website during its operation are used for the purposes indicated in this document and kept for the time strictly necessary to carry out the specified activities, and in any case not later than 5 years.
Data used for security purposes (block the attempts to damage the website, etc.) are kept for the time strictly necessary to achieve the previously indicated purpose.
DATA PROVIDED BY THE USER
Users, individuals may voluntarily or be required to provide some personal and sensitive data, name, street address, telephone number, e-mail address, wireless e-mail address, demographic information, medical information and other information that may identify you sending identity documents and proof of residence, commercial and trade licenses, medical records, establishment records needed for the identification, verification and geolocation procedures. Individuals can decide which data they want to send to the platform to be correctly identified and geolocated, in order to increase their trust level and be approved as a valid client.
The identified and geolocated users, individuals, will be able to enjoy more services and benefit from a greater level of trust in the platform and by its users.
The verification of the information provided by the user may be transferred to an appointed external company or third party such as a KYC provider; the verification operations are performed by appointed, specialized personnel internal to Epix.AI or to an appointed third-party, which shall follow rigorous verification procedures.
All data is used only and exclusively in case that the users, individuals, are required to be identified, verified and geolocated, so as to verify the correctness of the provided information to perform related services and activities provided by the platform.
As indicated above, the optional, explicit and voluntary sending of emails to the Epix.AI’s email addresses entails the subsequent acquisition of the sender’s address, necessary to respond to the requests, as well as any other personal data included in the message.
If necessary, to increase the level of transparency and information regarding specific requests for personal and / or sensitive data and the related processing, specific policy summaries will be shown to the user and they will be progressively reported or displayed on the website pages, predisposed for specific on demand services.
SUPPORT IN CONFIGURING YOUR BROWSER
Users can manage cookies also through the setting options of their browser. However, deleting cookies from their browser, they may remove the preferences they have set for the website.
For further information and support, it is possible to also visit the specific help page of the web browser:
PLUGIN SOCIAL NETWORK
The collection and use of information obtained thanks to the plugins are governed by the respective social networks’ privacy policies, to whom it is required to refer:
The Epix.AI website therefore informs the user about the existence of:
Requests can be made via email addressed to the Data Controller, without formalities or, alternatively, using the model provided by the Data Protection Supervisor, or sending an email to: firstname.lastname@example.org
If the treatment is based on express consent to the use – or to express consent to the use of genetic, biometric, health-related data, data that reveal religious beliefs, philosophical or union membership, data that reveal racial or ethnic origin, political opinions – the user has the right to revoke the consent at any time without compromising the lawfulness of the treatment, based on the consent given prior to the revocation.
Likewise, in case of violation of the law, the user has the right to complain about it to the Data Protection Supervisor, as it is the authority responsible for monitoring the data processing in the EU.
Whilst using our website, software applications or services, you may be required to provide personal information (name, address, email, account details, etc.). We will use this information to administer our website, applications, client databases and marketing material. We will ensure that all personal information supplied is held securely in accordance with the General Data Protection Regulation (EU) 2016/679. Further, by providing telephone, fax and email details, you consent to Epix.AI contacting you using that method. You have the right at any time to request a copy of the personal information we hold on you. Should you wish to receive a copy of this, or would like to be removed from our database, please contact us at email@example.com
HOW DO WE COLLECT INFORMATION?
Epix.AI collects information in two possible ways:
When you sign up for our site, purchase our products or communicate with us, you may choose to voluntarily give us certain information – for example, by filling in text boxes or completing registration forms. All this information requires a direct action by you at that time in order for us to receive it.
Depending on your settings or the privacy policies for other online services, you may give us permission to obtain information from your account with those other services. For example, this can be via social media or by choosing to send us your location data when accessing our website from your smartphone.
HOW LONG DO WE KEEP YOUR DATA?
Epix.AI will not retain your personal information longer than necessary. We will hold onto the information you provide either while your account is in existence, or as needed to be able to provide the Services to you, or (in the case of any contact you may have with our Customer Care team) for as long as is necessary to provide support-related reporting and trend analysis only.
If legally required or if it is reasonably necessary to meet regulatory requirements, resolve disputes, prevent fraud and abuse, or enforce our Terms and Conditions, we may also retain some of your information for a limited period of time as required, even after you have closed your account or it is no longer needed to provide the Services to you.
DATA TRANSFER TO EXTRA COUNTRIES
This website may share some of the collected data with services located outside Webflow’s HQ in the United States. In particular with Google, Facebook and Microsoft (LinkedIn) through social plugins and the Google Analytics service. The transfer is authorized and strictly regulated, so no further consent is required. The companies mentioned above guarantee their participation in the Privacy Shield.
Data may be transferred to third countries that may not comply with the conditions set out in California Consumer Privacy Act (CCPA) & The General Data Protection Regulation (GDPR).
SECURITY OF PROVIDED DATA
This website processes the data of users in a lawful and correct manner, adopting appropriate security measures to prevent unauthorized access, disclosure, modification or unauthorized destruction of data.
Processing is carried out using IT and/or cloud service tools, with organizational methods and with techniques strictly related to the indicated purposes. The data provided by the users, individuals, for identification, verification and geolocation are sent in encrypted form between the individuals and the web platform, and through a daily procedure are transferred and stored offline in an isolated, safe and protected environment, in accordance with the current legislation.
In addition to the Data Controller, in some cases, other employees involved in the website’s and cloud operations (administrative, commercial, marketing, legal department or system administrators) or external subjects (such as suppliers of third-party technical services, courier and postal services, hosting providers, IT companies, communication agencies) may have access to the data.
Last Updated: October 2nd 2023